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Urgent! Reception Administrator Job Opening In Auckland – Now Hiring Adecco

Reception Administrator



Job description

Direct message the job poster from Adecco
We are seeking a full-time Receptionist / Administrator for a busy office based in Newmarket.
This is an exciting opportunity for an experienced and friendly professional to join a growing organisation.
You will be the first point of contact for all visitors and calls, ensuring a warm and efficient welcome, while also providing vital administrative support to the wider team.
Key Responsibilities
New Client Setups
Contact new enquiries and arrange initial consultation meetings
Check and process new client applications
Create Xero ledgers for new clients when required
Job Bookings
Manage and coordinate job bookings
Client Exits
Check and process client exits
Maintain prospective client information and clear down regularly
Database Management
Maintain internal contact lists
Identify and resolve duplicate records across systems
Finalise accounts and send relevant information to clients, including invoices
Follow up with clients on unsigned EOY accounts or outstanding payments
Accounts Receivable
Manage debtors and follow up on overdue accounts
Escalate debts to collection when necessary
Assist clients with annual return filings
Reception Duties
Answer phone calls and emails, directing to the appropriate staff member
Handle new client enquiries and book meetings when required
Please note: The above list is not exhaustive, and the role may evolve to meet the overall needs of the business.
What We're Looking For
Previous experience as a receptionist or in a similar administrative role
Strong communication and interpersonal skills with the ability to engage with a wide range of stakeholders
Excellent written and verbal English skills
Experience with Xero, Xero Practice Manager, and Xero Workpapers
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and SuiteFiles
Ability to work well under pressure and manage multiple priorities
Professional, customer-focused attitude with a can-do approach
Well-presented and confident
What's On Offer
A positive work environment with a supportive team culture
Ongoing training and career development opportunities
Competitive salary package
Flexibility and opportunities to grow within the business
Seniority level
Associate
Employment type
Full-time
Job function
Administrative, Customer Service, and Finance
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    Unlock Your Reception Administrator Potential: Insight & Career Growth Guide


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    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Adecco adheres to the cultural norms as outlined by Expertini.

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    • 7. Obeying New Zealand laws and regulations
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    Adecco interview tips for Reception Administrator

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