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Operations Support Administrator Job Opening In Wellington – Now Hiring BGIS


Job description

Overview

The Operations Support Administrator will liaise with the service team and Site Management to support tasks such as daily scheduling and dispatching of reactive and planned maintenance, tracking, reporting and escalating issues, reviewing timesheets and generating reports, and managing service purchase orders (P.Os).

The role also supports Accounts Payable (AP) and Accounts Receivable (AR) functions as part of broader team responsibilities.

You will also support recruitment activities such as screening candidates, coordinating and scheduling interviews, and managing pre-employment checks.

Key Responsibilities

  • Coordinate and allocate tasks for Planned and Reactive Maintenance across multiple services and contracts, ensuring complete task lifecycle management within CMMS systems.

  • Ensure the accuracy and quality of asset and maintenance data and records.

  • Screen applicants and shortlist suitable candidates.

  • Arrange pre-employment medicals, criminal checks, and reference checks.

  • Coordinate onboarding equipment with IT and order staff uniforms as required.

  • Operate the internal helpdesk line, managing calls from engineers and client service desks and updating tasks accordingly.

  • Support the Finance and Accounts team as required.

  • Close out work orders, enter close-off numbers, and perform checks to progress P.Os to Approved by Team Leader status.

  • Liaise with technicians daily to ensure SLA performance meets KPIs.
  • Perform general administrative and ad-hoc support tasks.

Skills and Experience

  • General knowledge of maintenance operations and coordination.

  • Experience in recruitment administration or HR support.

  • Strong computer skills, particularly in Microsoft Excel, and the ability to learn new systems quickly.

  • Excellent written and verbal communication skills.

  • Desirable: Training in Occupational Health & Safety (OH&S), Quality Assurance (QA), or Environmental Management.

Benefits

BGIS offers Career Development opportunities through Career Boost Program, excellent Company Benefits and an exceptional Employee Recognition Program.

  • Opportunity for Career Progression
  • Training Provided
  • Supportive Team Environment
  • Multitude of Employee Discounts
  • Paid Volunteer Leave
  • Paid Parental Leave

How to Apply

If you are a proactive, skilled, and detail-oriented Operations Support Administrator ready to join a forward-thinking company, we would love to hear from you!

BGIS is an equal opportunity employer and we strongly encourage applications from women, Māori, Pacific peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Applicants must have full working rights in New Zealand.

Apply now and be part of a workplace that values diversity, safety, sustainability, and innovation!

#J-18808-Ljbffr

Required Skill Profession

Customer Service


  • Job Details

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Unlock Your Operations Support Potential: Insight & Career Growth Guide


Real-time Operations Support Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Operations Support in Wellington, New Zealand, highlighting market share and opportunities for professionals in Operations Support roles.

5458 Jobs in New Zealand
5458
343 Jobs in Wellington
343
Download Operations Support Jobs Trends in Wellington and New Zealand

Are You Looking for Operations Support Administrator Job?

Great news! is currently hiring and seeking a Operations Support Administrator to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at BGIS adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying New Zealand laws and regulations

What Is the Average Salary Range for Operations Support Administrator Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Wellington. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Operations Support Administrator?

Key qualifications for Operations Support Administrator typically include Customer Service and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for Operations Support Administrator?

To improve your chances of getting hired for Operations Support Administrator, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for Operations Support Administrator Job Success

BGIS interview tips for Operations Support Administrator

Here are some tips to help you prepare for and ace your Operations Support Administrator job interview:

Before the Interview:

Research: Learn about the BGIS's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Operations Support Administrator interview at BGIS, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the BGIS's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

How to Set Up Job Alerts for Operations Support Administrator Positions

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