Office Manager

Job description

The Role
At Vessev, we're defining a new category of marine transport: hydrofoiling electric vessels that are genuinely better for people and the planet.

To make this possible, we rely on a strong team, a supportive environment, and an office and build facility that runs seamlessly.
We're looking for an Office Manager to be the heartbeat of our workplace.

This is a hands-on role where you'll keep our HQ running smoothly, support the team day-to-day, and ensure Vessev is presented in the best light – both internally and externally.

You'll be directly involved in the details that make our workplace exceptional, while also supporting leadership and cross-team coordination.
What you'll do
As Office Manager, you'll take ownership of day-to-day operations at Vessev HQ, including:
Interior maintenance:
Keeping offices, common areas, gardens, and furnishings clean, organized, and well-presented.
Event planning:
Helping organise company events and team gatherings.
Travel logistics:
Help arrange travel, accommodation and transfers for team members and customers
Inventory and provisioning:
Managing supplies, tools, and equipment to ensure the team has what they need.
Face of Vessev:
Greeting and assisting guests, visitors, and partners with professionalism and warmth.
Team onboarding:
Supporting onboarding, training, and smooth integration of new hires.
Staff services:
Coordinating PPE, training, and workplace support to ensure staff are safe, equipped, and cared for.
Financial administration:
Assisting with budgeting, purchasing, and expense tracking.
Executive support:
Assisting with inbox management, meeting scheduling, and coordination across time zones.
Liaison:
Acting as the point of contact between departments and the executive team for office needs and support.
Essential skills
To thrive in this role, you'll bring:
Service mindset:
Anticipating and fulfilling the needs of staff, guests, and partners.
Organisational excellence:
Managing multiple priorities while keeping processes clear and efficient.
Leadership qualities:
The confidence to guide, motivate, and support others when needed.
Attention to detail:
Maintaining high standards of cleanliness, presentation, and professionalism.
Adaptability:
Staying calm and resourceful in a fast-paced, ever-changing environment.
Communication skills:
Building strong relationships across all levels of the business.
Experience
Required
3–5 years' experience in office management, operations, administration, or a similar role.
Demonstrated ability to manage facilities, supplies, and vendors.
Proven experience handling budgets, purchasing, or financial administration.
Strong proficiency in Google Workspace, Slack, and scheduling/meeting tools.
Experience providing administrative or executive support.
Excellent interpersonal and written communication skills.
Bonus experience
Background in superyachts, elite sports teams, or other high-performance environments where precision, discretion, and reliability are critical..
Previous experience in a fast-paced startup, technology, or engineering environment.
HR or people operations support, including onboarding, training, and employee engagement.
Event coordination and travel management.
Familiarity with health & safety compliance, including procedures and PPE management.
Project coordination or light project management experience.
An interest in marine technology.
About us:
We're here to propel a more liveable world – cleaner air, better commutes, and deeper connections with nature and each other.

Our hydrofoiling electric vessels use up to 90% less energy than traditional boats, unlocking entirely new opportunities.
We're backed by top-tier investors including Blackbird Ventures, and our team includes talent from the America's Cup, SpaceX, Rocketlab, Halter, Apple, and leading climate startups.

But titles don't matter here – what matters is how we show up: with purpose, humility, and a restless optimism for what's possible.
Why our people love Vessev
We're building something different – from how we move on the water to the kind of team and workplace we're creating
The chance to work on technology that can drive real, lasting impact in the world
A team of hugely talented and collaborative people
20 weeks fully paid parental leave for primary caregivers, and 4 weeks for secondary (conditions apply)
Competitive salaries that reflect the value of the work
Being on the water is part of our job – from trips on our vessels to our offices that border the Tamaki River
And if the water's where you want to be, you'll be in good company.

You'll find no shortage of boaters, beach goers, sailors, foilers, surfers, and kiteboarders here.
Apply now
To apply, send us your CV and a short cover letter that gives us a sense of who you are and why this role feels like the right fit.
Research shows that women and other under-represented groups often only apply when they meet every requirement – even though they could be an excellent fit.

If you see yourself doing great work here, but don't tick every box, we'd still love to hear from you.

We're building a team where everyone has the chance to do their best work.
If you have questions please send them to ********

Required Skill Profession

Other General