Human Resources Coordinator

Job description

Overview
Location: This position will be based out of our Winnipeg office.
Our organization: Founded in 2017, Wellington-Altus Financial (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., Independent Advisor Solutions Inc., and Wellington-Altus Private Wealth Inc.
—the top-rated* investment dealer in Canada and one of Canada's Best Managed Companies.
With nearly $40 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers and their high-net-worth clients.
*Investment Executive 2025 Brokerage Report Card.
The opportunity:
Reporting to the Manager, Human Resources, the Human Resources Coordinator aids with and facilitates the daily functioning of human resources processes across the employee population.
This role owns and administers processes such as onboarding and offboarding and also provides administrative support to the HR function as needed, including record-keeping, file maintenance, and HRIS data entry.
This position will contribute to enhancing the employee experience by supporting the development and ongoing management of our employee shared services model that simplifies access to HR services, improves service delivery, and empowers employees to handle their HR-related needs independently.
Key responsibilities
Onboarding, Offboarding & Orientation
First point of contact for newly hired employees, ensuring their onboarding prior to the first day of employment is a positive experience and all information is accurately entered into the HRIS system.
Administers background checks.
Provides employee orientations as per the dedicated calendar, coordinating with other departments such as Branch Support and IT, across Canada.
Leads and represents the HR team and function to new Investment Advisor teams joining the company, providing them with information, support, and resources for their transition to Wellington-Altus.
Responsible for onboarding all new Advisor teams to ensure a smooth transition and positive experience.
Responsible for initiating and overseeing the offboarding process for all employees once directed, coordinating with other departments as needed.
Project Coordination & Support
Supports creating templates and FAQs for leaders and employees on the Intranet.
Maintain version control and assist with ongoing updates post-launch.
Identify opportunities to automate and streamline HR processes through the self-service model.
Assist in documenting workflows and service delivery models for portal integration.
Leave Management
Provides support to the leave management program, by tracking leaves, providing forms, following up with employees and HR Business Partners.
Including short- and long-term disability, maternity, parental/adoption, etc.
Updates HRIS to reflect correct employee status when leaves commence and/or cease.
Provides necessary information to other departments – payroll, IT, etc.
Partnering with HR team members to ensure accurate and timely management and tracking of employee work permit information.
Runs reports as requested.
Employee Customer Service
Communicates with and responds to employee inquiries and questions, referring to other staff when appropriate.
Guiding employees through HR procedures, referring them to their HR Business Partner and Talent Acquisition Team when applicable.
Consults with leaders, providing HR and HRIS support and guidance when appropriate.
Actively participates in the Social Committee to ensure a positive and welcoming work environment for employees.
Responsible for the wellness program (i.e. Massage, Chiropractic, etc.) and coordinating corporate employee head office workplace headshots.
HRIS Administration & Analytics/Reporting
Provides support to the HR Team.
Acts as a main point of contact for all HRIS updates including all modules.
Troubleshooting system issues and providing technical support to users.
Maintain the HRIS with up-to-date and accurate employee information – name, org charts, status, address, title, designations, etc.
Ensure employee files are created and maintained by filing of important information and ensuring thorough record keeping.
Complete administrative and routine tasks as requested, such as updating presentations or documents, filing.
Works on and takes ownership of HR projects and initiatives as directed.
Partners closely with HRIS Specialist to ensure HR data is accurate.
The ideal candidate will possess:
Post-secondary education in Human Resources or Business Administration – Diploma or Degree programs preferred.
1 – 2+ years of experience in a client-facing or administrative role within an office environment.
Equivalent combination of education and experience may be considered.
Experience in the wealth management or other regulated industry is an asset.
CPHR Candidate designation is an asset
Proficiency with the MSOffice suite, including Word, Excel, Powerpoint, Teams, and Outlook.
An ability to maintain the highest levels of confidentiality.
Exemplary interpersonal and influencing skills; an ability to communicate effectively and work collaboratively, across multiple mediums (in-person, over the phone, and virtually).
Demonstrate a high level of accountability, reliability, adaptability, and innovation in accomplishing day to day work and long-term goals.
Excellent attitude and commitment to providing extraordinary service.
An excellent attention to detail.
Strong problem-solving skills and strong organizational skills.
A high tolerance for ambiguity; highly adaptive and able to manage a large volume of competing priorities.
Working understanding of HR principles, practices, and procedures.
Conditions of employment:
Must be legally eligible to work in Canada.
A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.
Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders.
All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.
If you require accommodation for the recruitment process, please let us know at the point of application.
To apply:
To apply: Click the Apply for This Job button to submit your resume, cover letter and salary expectations.
You will be contacted if you are selected for an interview.
More information about working at Wellington-Altus can be found on our website at .
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