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Urgent! Executive Assistant to Director Transport & Head of Clients Job Opening In Auckland – Now Hiring WSP in New Zealand

Executive Assistant to Director Transport & Head of Clients



Job description

Executive Assistant to Director Transport & Head of Clients

Join to apply for the Executive Assistant to Director Transport & Head of Clients role at WSP in New Zealand.

At WSP, you can access our global scale, contribute to landmark projects, and connect with the brightest minds in your field.

We are the premier design, engineering and environmental consultancy in Aotearoa New Zealand, committed to future‑proofing our cities and environment.

We have 2,000+ experts in 35 offices, united by a common purpose of creating positive, lasting impacts.

The Role

  • Provide extensive diary and travel management
  • Determine priority of incoming communications
  • Build and maintain strong relationships with internal and external stakeholders
  • Prepare financial and management reports; proof‑read, format, and draft
  • Process invoices, expenses, timesheet queries, and gather documents for approval
  • Minute taking from Transport Leadership Meetings and Project Governance Meetings
  • Support the wider administration team including EA to the Managing Director
  • Collaborate with the national Transport Leadership Team, technical directors and client directors

About You

  • Proven track record of experience and achievement in a similar support role
  • Strong proficiency in digital tools and platforms for executive operations, such as Microsoft 365, Co‑Pilot and workflow automation
  • Broad knowledge of administration systems and processes including financial management, IT systems and project management frameworks
  • Excellent relationship management and stakeholder engagement skills
  • Proven ability to develop trust and credibility at the executive level
  • Strong communication, influencing and interpersonal skills
  • Demonstrated experience in travel and diary management
  • Willingness to work in a flexible and dynamic environment
  • Ability to be agile and adaptable in a fast‑paced environment
  • Sound problem‑solving skills
  • Comfortable working with contracts and detailed tender documents

We will review applications as they come in, so if this opportunity sounds like you, don’t wait to apply!

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Required Skill Profession

Assistance



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