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Executive Assistant / Office Manager Job Opening In Hamilton – Now Hiring Profitable Tradie

Executive Assistant / Office Manager

    New Zealand Jobs Expertini Expertini › New Zealand › Jobs › Hamilton › Operations & Business Administration › Executive Assistant / Office Manager

Job description

Overview

Executive Assistant – Department Heads

Full-Time | Hamilton, Office-Based

Be the Organisational Backbone.

Keep Departments Running Smoothly.

Make an Impact Every Day.

Who We Are

Profitable Tradie is a fast-growing coaching and consulting company helping plumbing, electrical, and other trade business owners across New Zealand, Australia, and North America.

Our mission is to turn great tradespeople into great business owners.

We do this by helping our clients scale through cutting-edge sales and marketing, streamlined systems, high-performance teams, and rock-solid financial strategies.

Smooth operations and organised support are at the heart of how we deliver results.

Whether it’s client care, internal communications, or office systems, we make it simple, efficient, and professional.

And that’s where you come in.

What You’ll Be Doing

You’ll provide high-level administrative and operational support to our Department Heads, keeping calendars, inboxes, processes, and communications running flawlessly.

You’ll also contribute to company-wide initiatives and projects, ensuring the leadership team can focus on strategy and growth.

  • Manage Department Heads’ inboxes, prioritising and flagging key correspondence
  • Maintain and coordinate calendars/diaries, schedule meetings, and prepare agendas
  • Book and organise Strategy Team meetings, take minutes when required, and arrange catering
  • Assist with personal errands or PA duties as needed
  • Ensure client-facing resources are professional, accurate, and delivered on time
  • Send and receive courier packages, order supplies, and maintain office systems
  • Answer incoming calls and direct them appropriately
  • Maintain filing systems, Dropbox management, and company SOPs
  • Coordinate office-wide surveys and collate results for review
  • Update and maintain databases including emails, LinkedIn connections, and HubSpot records
  • Support distribution of internal and external communications, including newsletters
  • Participate in and manage special projects assigned by Department Heads or Director of Operations
  • Collaborate with cross-functional teams to improve processes and overall efficiency

Who You Are

You’re a proactive, professional, and highly organised individual who thrives on keeping things running smoothly.

You can juggle multiple priorities with ease and maintain a high standard of accuracy and professionalism.

You bring:

  • Proven experience in administration, executive support, or office coordination
  • Strong organisational and time management skills with the ability to prioritise effectively
  • Excellent written and verbal communication skills
  • High proficiency in Microsoft Office/Google Suite; familiarity with HubSpot or other CRMs
  • Attention to detail and accuracy across all tasks
  • Ability to work independently and collaboratively
  • Professional, personable, and discreet when handling confidential matters
  • Positive, proactive attitude with a solutions-focused mindset

Bonus if you have:

  • Previous experience in a PA or EA role supporting multiple stakeholders
  • Experience with survey tools, newsletter platforms, and Dropbox (or similar file management systems)
  • Background in client care or customer service roles
  • Familiarity with creating and managing Standard Operating Procedures (SOPs)

Why Join Us?

At Profitable Tradie, we don’t just talk about growth.

We live it.

  • World-class learning and development – Get access to the same tools, content, and strategy we use to grow top-performing teams
  • High-performance culture – Join a team that takes pride in delivering excellence
  • Results-driven and supportive – Weekly coaching and feedback to help you stay sharp
  • Fun, energy and banter – Laughter is part of the job.

    Long faces are banned

We’re interviewing top candidates right now, so don’t wait.

Life is about moments.

Is this your moment?

#J-18808-Ljbffr

Required Skill Profession

Operations & Business Administration


  • Job Details

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Unlock Your Executive Assistant Potential: Insight & Career Growth Guide


Real-time Executive Assistant Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Executive Assistant in Hamilton, New Zealand, highlighting market share and opportunities for professionals in Executive Assistant roles.

6496 Jobs in New Zealand
6496
81 Jobs in Hamilton
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Download Executive Assistant Jobs Trends in Hamilton and New Zealand

Are You Looking for Executive Assistant / Office Manager Job?

Great news! is currently hiring and seeking a Executive Assistant / Office Manager to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Profitable Tradie adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying New Zealand laws and regulations

What Is the Average Salary Range for Executive Assistant / Office Manager Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Hamilton. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Executive Assistant / Office Manager?

Key qualifications for Executive Assistant / Office Manager typically include Operations & Business Administration and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for Executive Assistant / Office Manager?

To improve your chances of getting hired for Executive Assistant / Office Manager, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for Executive Assistant / Office Manager Job Success

Profitable Tradie interview tips for Executive Assistant / Office Manager

Here are some tips to help you prepare for and ace your Executive Assistant / Office Manager job interview:

Before the Interview:

Research: Learn about the Profitable Tradie's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Executive Assistant / Office Manager interview at Profitable Tradie, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Profitable Tradie's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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