Administration Support Officer Milton, Dunedin

Job description

## About this role* Give back to the community whilst also enjoying a dynamic role in our busy custodial site!
* Full-time, permanent position, 7 Day Operation, Weekend Hours Included**Mo te tunga** **| About the role**We are currently looking for a full-time **Administration Support Officer** to join our team at Otago Corrections Facility in Milton, Dunedin.
In this role you will be responsible for supporting the site with all virtual and in person visit bookings for legal representation and professionals, as well as the receipt and dissemination of legal documentation and disclosure.This position is based within the Front Reception Office.
This is a busy and varied role that will include a multitude of administration tasks that includes a solid variety to keep you challenged throughout your day!
The responsibility to manage the visit applications and reception area is demanding and will include interacting with visitors regarding their scheduled visitor bookings with the people in our care however you will also be tasked with various other general office administration and property processing to help balance out your day.
No two days are ever the same and you will wonder what kept you occupied previously!
You will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.
**Please Note:** This role is permanent, full time – 40 hours per week, and based on-site only.
There is no flexibility to work from home.
This Visitor Reception area operates 7 days a week and as such there will be a requirement to work weekends on a rostered basis.
Weekend hours are subject to Penal Rates.
A roster will be set in advance so you can plan your time, however there is a requirement to be flexible and fit with the roster.
As an example, the roster could mean you do 7 on, 2 off then 8 on and 4 off and then 5 days on and 2 days off to give you a bit of a picture.
**Mou | About you**We are looking for someone with a positive outlook who can represent our organisation with pride and professionalism and who has the following skills;* Knowledge of and experience with administrative processes and procedures, an understanding of legal systems would be advantageous* The ability to communicate with stakeholders at all levels* A can-do attitude with a high level of initiative and discretion* Resilience when dealing with conflict and difficult situations in changing environments and a pragmatic approach to problem solving* The ability to prioritise and meet deadlines whilst managing a high volume of work* Excellent verbal and written communication skills, interpersonal skills, and the ability to work with a diverse range of people at all levels* Strong attention to detail* Be capable of working independently or in a team environment* Experience working with Microsoft office suite (Excel, Word, Outlook)Please be aware that a full New Zealand Driver Licence is required for this role.Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.If you have the skills and experience that we are looking for then we would love to hear from you!
**Utu a-tau | Salary**The salary range for this role is $64,717- $68,434.
Appointment and remuneration will reflect skills and experience relevant to the role.Weekend hours are subject to Penal Rates.Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities.
As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our strategy.We value in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve.
We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.
**Tono inaianei | Apply Now**To submit an application and view the position description, click the apply link.
All applications must be submitted through our careers site to ensure transparency – applications received via email will not be considered.When applying, submit a tailored **CV and a cover letter** describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.
**Applications close on:** Sunday 5 October ****, 11pm, NZST.If you have any questions or want to learn more about a career with us, contact ******, or visit **careers.corrections.govt.nz.
**| Location: | Otago (Otakou) |
#J-*****-Ljbffr

Required Skill Profession

Other General