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Administration Officer/Receptionist Job Opening In Wellington – Now Hiring Cubic


Job description

OverviewCubic Transportation Systems (CTS) is part of Cubic, a company delivering technology solutions in transportation and defense to support mission success and safety.
The job opportunity is with Cubic and its APAC teams, working under general supervision to deliver front-of-house and administrative support aligned with corporate standards and procedures.JOB SUMMARY:The Receptionist & Administration Officer is responsible for delivering a professional and efficient front-of-house experience while providing comprehensive administrative support to the Head Office and broader APAC Teams.
This role operates under general supervision and contributes to the smooth functioning of reception services, office coordination, and administrative processes in accordance with corporate standards and procedures.ESSENTIAL DUTIES AND RESPONSIBILITIES:Reception & Visitor ManagementGreet and direct visitors professionally; maintain visitor register and coordinate access cards, employee IDs, and business cards.Ensure reception and adjacent meeting rooms are clean, presentable, and refreshed throughout the day.Answer calls to reception and communicate outcomes to affected employees.Update voice announcements and phone diversions during holiday periods; liaise with building management regarding air-conditioning and security access.Monitor and refresh dashboard displays; report and resolve outages as required.Administrative SupportProcess onboarding and offboarding in Workday, including ID photo uploads and access pass management.Manage conference room calendars to prevent scheduling conflicts.Coordinate travel and accommodation bookings for management and staff.Arrange couriers, taxis, and on-site parking as required.Liaise with Canon for servicing of multifunction printers/copiers.Prepare purchase requisitions in SAP, receipt purchase orders, and code invoices for approval.Maintain document control systems for incoming and outgoing correspondence.Facilities & Office CoordinationMonitor and replenish office and kitchen supplies including milk, fruit, coffee accessories, and first aid kits.Assist Facilities team with maintenance requests and procurement of kitchen appliances and supplies.Organise catering for meetings and company functions; arrange flowers and gifts as requested.Support employee service award programs and promotional product orders.Maintain document storage and coordinate file archiving and retrieval.Compliance & General DutiesComply with Cubic's Quality Management System.Adhere to Occupational Health, Safety and Environment policies and procedures.Comply with corporate security protocols and Human Resources procedures.Perform additional duties as directed by management.BACKGROUND AND EXPERIENCE:Typically has related experience.Applies acquired job skills and knowledge of company procedures to complete semi-routine assignments.Demonstrates the ability to identify when routine processes need adjustments to meet objectives.Communicates effectively within the team, actively contributing to group discussions and collaborative efforts.Follows established instructions for familiar tasks, seeking guidance primarily for new or complex situations.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with SAP and Workday systems preferred.PERSONAL ATTRIBUTES:Professional presentation and excellent phone manner.Strong verbal and written communication skills.Highly organised with the ability to multitask and manage competing priorities.Positive, proactive attitude with a commitment to service excellence.Ability to work independently while contributing effectively to a team.Strong interpersonal skills and ability to build rapport across all levels of the organisation.Worker Type: Employee
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Unlock Your Administration Officer Potential: Insight & Career Growth Guide


Real-time Administration Officer Jobs Trends (Graphical Representation)

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Are You Looking for Administration Officer/Receptionist Job?

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The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Cubic adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying New Zealand laws and regulations

What Is the Average Salary Range for Administration Officer/Receptionist Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Wellington. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Administration Officer/Receptionist?

Key qualifications for Administration Officer/Receptionist typically include Other General and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for Administration Officer/Receptionist Job Success

Cubic interview tips for Administration Officer/Receptionist

Here are some tips to help you prepare for and ace your Administration Officer/Receptionist job interview:

Before the Interview:

Research: Learn about the Cubic's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

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Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

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Follow Up: Send a thank-you email to the interviewer within 24 hours.

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Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Administration Officer/Receptionist interview at Cubic, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Cubic's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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